Senior Litigation Secretary

Labor & Employment Law Firm | La Jolla, CA
Hybrid Schedule (3 Remote / 2 In-Office)

A premier international Labor & Employment law firm is seeking a skilled and experienced Litigation Secretary to join our La Jolla office. This is a critical support role for our litigation team, offering the opportunity to work on sophisticated state and federal civil litigation matters while contributing directly to exceptional client service.

Key Responsibilities

• Prepare, format, finalize, and proofread litigation documents including briefs, pleadings, discovery, and correspondence
• Create litigation shells and ensure compliance with California and federal court rules
• File documents electronically with state and federal courts (ECF/PACER proficiency required)
• Docket and calendar litigation deadlines accurately
• Maintain and update client and matter files using document management systems
• Manage attorney calendars using Outlook and Aderant Milana
• Schedule depositions, court reporters, videographers, hearings, and conference calls
• Coordinate hearing dates with court clerks
• Arrange travel accommodations for assigned attorneys
• Enter, revise, and review timekeeper timesheets, including proper litigation code usage
• Prepare attorney reimbursements and mileage submissions
• Review vendor invoices for accuracy and submit timely payment requests
• Provide professional, friendly phone and administrative support to assigned attorneys

Required Qualifications

• Minimum high school diploma (college degree preferred)
• 5+ years of litigation legal secretary experience (senior-level preferred; strong junior candidates considered)
• Substantial experience with state and federal civil litigation, including discovery and the full litigation lifecycle
• Demonstrated knowledge of:
  • California Rules of Court
  • Table of Contents and Table of Authorities generation
  • Litigation docketing and deadline management
• Proficiency with:
  • LexisNexis
  • PACER / ECF
  • Aderant Milana
  • Concur
  • MS Office (Word, Excel, PowerPoint, Outlook)
  • Document Management Systems (e.g., iManage, NetDocuments)
• Strong attention to detail, organization, and follow-through
• High level of teachability, flexibility, and willingness to learn

Work Schedule & Location

• Hybrid Schedule: 3 remote days / 2 in-office days per week
• First month fully on-site for training before transitioning to hybrid
• Candidates may select remote days, but consistency is required
• Hours: Monday-Friday, 8:00 AM - 5:00 PM
• Location: La Jolla / UTC area, San Diego

Compensation & Benefits

• Salary Range: $85,000 - $114,321 annually
  (Equivalent hourly range: $43.59 - $58.63)
• Compensation is based on experience, skills, internal equity, and other lawful factors
• Comprehensive benefits package including:
  • Medical, dental, and vision insurance
  • 401(k) with profit sharing
  • Generous paid time off and holidays